KU Intranet

123 Reg

Many of the website domains we own and all of our hosting is centralised here.

Accessibility Common Sentences

To increase the awareness of accessibility at our events, we're aiming to better communicate with visitors ahead of time what they can expect.

Accessibility

Accessible Colour Generator

Enter a foreground and background colour combination to test the contrast against WCAG AA or AAA guidelines. Suggests accessible combinations if they do not contrast enough.

Marketing | Accessibility | Website

Accessible Colours

Check colour contrast with this checker. If your foreground/background combination does not meet the guidelines, it will give you the closest accessible combination.

Marketing | Accessibility | Website

Active Campaign

ActiveCampaign is a cloud software platform we use for email marketing, email communications and automation.

IT | Marketing | Jobshop | SU Network | HR

Active Campaign: Managing contacts

A short user guide on how to manage contacts within Active Campaign, such as creating a new contact, managing custom fields and subscribing them to a list.

Marketing | Jobshop | SU Network | User Guides

Active Campaign: Sending a campaign

A comprehensive user guide on how to send a campaign through Active Campaign using the new templates

Support | Marketing | SU Network | User Guides

Active Campaign: Spam terms

Every email marketer’s worst nightmare: the spam folder. Nearly one in five emails get caught by a spam filter and sent to the spam folder. This article focuses on the use of certain words and phrases that can be a red flag, aka spam trigger words.

Active Campaign: SU Network Template

A breakdown of "saved modules" for the SU Network template in Active Campaign.

SU Network

Adobe Acrobat Reader Downloads

Adobe Acrobat enterprise downloads, for deployment new builds

Support | IT

Adobe Admin Portal

Adobe Creative Cloud Cleaner / Removal Tool

The Adobe Creative Cloud Cleaner tool is intended for advanced computer users and can fix many common problems (such as removing old Adobe software, cleaning corrupt installation files, and fixing your host files to establish a connection with Adobe servers). ADMIN Access Required

Support | IT | Marketing

Adobe Stock

Download the best royalty free images from Adobe Stock, including photos, vectors, and illustrations.

Marketing

ALF

Each year the University of Kent allocates an amount of money for the Access to Learning Fund (ALF). This enables us to support students who are struggling financially.

Advice | University

Amazon AWS

Large amounts of online cloud storage in the knassets bucket.

IT | Website

Appendix Finance

Advice

Appendix Student

Advice

Apple Business Manager

Asset Management

Authenticator (MFA) Settings

A tool to check which of your devices are enabled with Microsoft Authenticator. You will need this tool if you get a new phone and need to add, remove, or reset which devices can authenticate your account.

General | Support | IT

Banner

Online Ordering for Banner Customers

Advice

Beds SU

SU Network

Beds SU: Offers

SU Network

Blackbullion

Blackbullion are on a mission to help young people develop financial skills for life and believe investing in themselves, by growing their knowledge and skills, is one of the most powerful ways to impact their future.

Advice

Bookings Admin Portal

IT | Advice

Brand guidelines

The Kent Union brand is important to protect as it represents our style, our personality and our identity. In order to have a consistent look and identity across all platforms, Marketing have produced these guidelines.

IT | Marketing

Bulk Resize Photo

This incredible and free tool allows huge amounts of images to be resized and compressed at once, to parameters you can set.

Website | Productivity Tools

Bupa Claim Link

Campaign URL Builder

This tool allows you to easily add campaign parameters to URLs so you can measure Custom Campaigns.

Marketing | Website

Campus Map

General | Accessibility | University

Canterbury Varsity

Marketing | Activities

Canva

Canva is an online design and publishing tool with pre-prepared on-brand templates or a blank canvas to design on.

Marketing | SU Network

Caseworker Connect

Advice

Central Calendar

Charity Commission

The Charity Commission registers and regulates charities in England and Wales, to ensure that the public can support charities with confidence.

Governance

Cloudflare

Management of SSL certificates, the security for websites that allows for HTTPS connections. SU Network, Canterbury Varsity, KU Intranet, KU Praise and more.

IT | Website

Companies House

Companies House is the executive agency of the British Government that maintains the register of companies, employs the company registrars and is responsible for incorporating all forms of companies in the United Kingdom.

Governance

Connect Childcare Installer

This will need opening in Edge. Alternatively you can use a ClickOnce helper extension in Chrome.

IT | Oaks Nursery

Copeland Dance Studio Google Calendar

Google Calendar for the Copeland Dance Studio in Park Wood. This Calendar links to the entrance screens outside.

IT | Activities | SU Network

CoPilot Lab

A resource to help introduce you to the world of AI and what it could do for you. This is based on using Microsoft CoPilot, but the same prompt examples could be used with OpenAi ChatGPT, or Google Gemini

General | Support | IT

Create a support ticket

Need support from another department? Create and submit a ticket through this portal.

General | Support

Credit Framework

Advice | University

CSR Wordpress

IT | Activities

Delve

A tool the provides simple, linear, and instant organization charts across the organization, pulled from our Outlook and Teams data. Find out details about the staff and teams at Kent Union and how you collaborate.

Disk Drill

A utility to recover deleted files on Mac. May require admin access

Support | IT | Marketing

Divisional Reps

Reps act as the link between students, the union and the university. They are volunteer representatives that are the first port of call for students suggestions, comments or queries about the academic experience.

Representation

Dummy Images

A placeholder image API that creates an image source of any dimensions or colours.

Website

Enterprise Business

Excalidraw

A versatile flowchart and napkin sketch platform with drag and drop shapes, arrows and text elements. Can create quick, neat layouts that are exportable in a number of formats.

Productivity Tools

Facebook

Marketing

Facebook Sharing Debugger

You can use the Sharing Debugger to see the information that is used when your website content is shared on Facebook, Messenger and other places. Great for checking updates to meta descriptions, images and page titles are pulling through.

Marketing | Website

Featherstone Dance Studio Calendar

Google Calendar for the Featherstone Dance Studio in Park Wood. This Calendar links to the entrance screens outside.

IT | Activities | SU Network | Licensed Trade

Financial Requirement Caseworker Guidance

Advice

FireShot Webpage Screenshotter

Take full webpage screenshots. Capture, edit and save them in a variety of formats.

Website | Productivity Tools

Font Awesome

Free icon library for web use.

Website | Productivity Tools

Global Protect Download

A link to download the Global Protect VPN software from the University Portal vox.kent.ac.uk

Support | IT | University

Goblin Tools

A collection of small, simple, single-task tools, mostly designed to help neurodivergent people with tasks they find overwhelming or difficult.

Accessibility | Productivity Tools

Google Admin Console

Google Analytics

Tracking engagement across all Kent Union operated domains.

Marketing | Website

Google Business Profile

Control pins on Google Maps, including opening times, website links, contact information and reviews.

Google Lighthouse

Lighthouse is an open-source, automated tool for improving the performance, quality, and correctness of web apps. This Chrome extension allows Performance, Accessibility, Best Practice and SEO checks to be carried out at a click in your browser.

Accessibility | Website

Google Search Console

Google Search Console is a free service offered by Google that helps you monitor, maintain, and troubleshoot your site's presence in Google Search results.

Marketing | Website

Google Shared Drives

Health and Safety Reporting Tool

University

HelloKent

The dedicated Welcome website introduced in 2022. Home of our HelloKent brand, KPASS and welcome events.

General

Helpdesk Agent Login

This area is for staff to manage and respond to support tickets.

IT | Marketing | Activities | Licensed Trade

Herts SU

SU Network

Herts SU: Offers

SU Network

HMRC

The UK's tax, payments and customs authority,

Finance

How to install the SafeZone app

SafeZone is a free and simple-to-use app for students and staff. It's designed to help you summon first-aid, security or safety assistance via your mobile phone and now it is also available on computers! This guide explains how to install the app on your computer.

HR | University | User Guides

ICO

The Information Commissioner's Office is a non-departmental public body which reports directly to the Parliament of the United Kingdom and is sponsored by the Department for Digital, Culture, Media and Sport

Governance

Image Compressor

Compress a variety of image formats (JPG / PNG etc) to save file size. Especially useful for web!

Activities | Website | Productivity Tools

Industrial Action - Information for Students

Representation

Information Services Intranet

This community site is for all University of Kent staff to provide self - help advice in using IT and library services, and more details about what Information Services provides.

Support | IT | University

Instagram

Marketing

iPlicit Finance System

Access to the iPlicit Finance System for finance functions including raising purchase orders or expense claims.

IT | Finance

iplicit User Guide & Training Resources

Useful guides, training videos, glossary of terms for iplicit

IT | Finance

IS Web Forms

This page contains a list of all web forms managed by Information Services - part of Nexus helpdesk platform

Jamf Account

Jamf Pro

Jamf Protect

Kent Clothing

General | IT | Retail

Kent IT Account Password Reset

Use this link to reset your Kent IT account password. This is your password to login to Windows, email, and Eduroam.

General | Support | IT | HR | University

Kent IT Service Status

General | Support | IT | University

Kent Tech

Kent Tech offers sound, lighting and stage hire at very reasonable prices. We are also a consultancy service to societies, bars, individuals and other groups/organisations on and off campus here at UKC.

IT | Activities

Kent Tech Dashboard

Kent Union

Kent Union website, home of Student Voice, Activities, Jobshop, Advice and more.

General

Kent Union Networks

Kent Union Parliament

Kent Union Parliament is the highest student-led decision-making body within Kent Union.

Representation

Kent Union Printers

Kent Union: Offers

SU Network

Konica Minolta Dashboard

The dashboard to order printer consumables and request service.

IT | Finance

KSU PowerPoint Template

A plain potx template file with KSU logo and on-brand fonts set up, the starting point for any presentation.

Marketing | Productivity Tools | User Guides

KSU Word Template

A plain dotx template file with KSU logo and on-brand fonts set up, the starting point for any documents.

Marketing | Productivity Tools | User Guides

KU Praise

As a peer-to-peer recognition tool, KU Praise enables you to send quick but meaningful commendations directly to each other, whilst simultaneously creating a personal webpage of received positivity to look back on.

General | HR

KU Wiki

An ever growing collection of user guides and FAQs for all of Kent Union, all in one place.

General | Support | IT | User Guides

LastPass Password Manager

LastPass is a cloud-based password manager that stores your login information online in a secure database.

IT | Marketing | Website

Lead Kent: Rules and Regulations

Representation

LightKey Training Resources

A tutorial with videos to help walk you through the basics of how to use and work with LightKey.

Link Live

LinkedIn Learning

IT | Marketing

Microsoft 365 Workspaces

Tools to setup Teams, Sharepoint Sites, and Bookings Calendar

Support | IT | Advice | University

Microsoft Forms

Microsoft Forms is similar to Google Forms, but you can lock them to only be filled out by Kent account holders. The data can be exported to Microsoft Excel and viewed live using the Present feature

General | IT | Activities | Representation

Microsoft Support and Recovery Assistant (SARA)

SaRA is a desktop client that enables you to troubleshoot, diagnose, and fix many issues with Office 365 & Teams

Support | IT

Microsoft Virtual Training Days

Build the technical skills you need to create possibilities at Microsoft Virtual Training Days from Microsoft Learn. These free training events are designed to build your skills, prepare you for certifications, and provide new opportunities for your career. Explore events that accelerate your understanding of Microsoft Cloud technologies.

MicroStrategy

Generate reports for our Co-op stores

IT | Finance

Natwest Bankline

IT | Finance | Licensed Trade

NCVO

The National Council for Voluntary Organisations is the umbrella body for the voluntary and community sector in England.

Governance

NHAS

NHAS is delivered by Shelter and provides FREE expert advice, training and support to professionals working in local authorities, voluntary advice agencies and public authorities in England.

Advice

Notion

IT | Marketing | SU Network

NUS

The National Union of Students is a confederation of student unions in the United Kingdom. Around 600 student unions are affiliated, accounting for more than 95% of all higher and further education unions in the UK

Activities | Finance | Governance | Representation

NUS Connect

Activities | Finance | Representation

Oaks Nursery Salary Sacrifice

SharePoint site for Nursery Salary Sacrifice

Finance | Oaks Nursery | University

Office for Mac Download

Downloadable Office Packages for Mac

Official student documents requests

Resources for Student Status Letters, Council Tax Exemption etc

Activities | Advice | HR | University

Onelan CMS (onsite only)

IT | Marketing

Open Multiple URLs

Paste in a list of URLs to open them all up at once. Advised to tick "do not load tabs until selected" though! Great for multitasking or repetitive macro tasks.

Productivity Tools

PageSpeed Insights

PageSpeed Insights (PSI) reports on the user experience of a page on both mobile and desktop devices, and provides suggestions on how that page may be improved.

Accessibility | Website

Parking Permit

General | HR | University

Perks at Work (Staff Discount Platform)

Perks at Work is an exclusive platform for university staff that helps you save money with discounts, earn WOWpoints and access free online classes. Using Perks at Work gives you access to 30,000+ employee discounts across 20 categories, ranging from food and groceries, to travel, fitness and more.

HR | University

Pexels

Free stock photos, royalty free images & videos

IT | Marketing

PicMonkey

On-brand templates that can be modified in your browser using a simple drag-and-drop style editor.

IT | Marketing

Planner by Microsoft (Teams add-on)

Planner enables users and teams to create plans, assemble and assign tasks, share files, communicate and collaborate with other users, and receive progress updates via various means.

General | IT | Marketing | Productivity Tools

Policies and Procedures

HR | Governance

Power Apps

Power Apps is a low-code development tool that allows users to build custom business application

Power Automate

(Previously Microsoft Flow) - A SaaS platform by Microsoft for optimizing and automating workflows and business processes.

PowerToys

Microsoft PowerToys is a set of utilities for power users to tune and streamline their Windows experience for greater productivity.

Accessibility | Productivity Tools

Practitioners

Advice

Printer Test Pages

Website with test prints to help diagnose fuser, drum issues

Support | IT

QR Code Generator

A free QR code generator that produces a variety of formats. I would suggest downloading as 1000x1000 and 0 border, as whichever format you need. PNG for transparency, JPG for black/white, SVG/EPS for vector formats.

Marketing | Website

Resource Link

Finance | HR

Revo Uninstaller

Standalone windows tool to uninstall software ADMIN access required

Support | IT

Rutherford Dining Hall

Rutherford Dining Hall is home of the £3 meals for students. This website has all the details as well as the weekly menu.

General | Activities | Advice | University

SALTO Card Access (onsite & firewall rules rqd)

Shared Mailbox Management App

A streamlined system is designed to make managing your shared mailboxes easier and more efficient

General | Support | IT | HR | University

Shelter

Advice

Shopify

Finance | Licensed Trade | Retail

Snap Engage

IT | Advice

Snap Engage Admin

IT | Marketing

Software for Staff

A list of software provided / recommended by the university. Also includes a link to download and install the latest version of Office 365 for free to your device.

Support | IT | University

Speedtest

Useful tool to diagnose speed / connection issues whilst working from home (WFH)

Support | IT

Staff Accounts

IT Team resource to keep track of access and permissions for staff

Staff Connect

To view payslips, P60s and book annual leave.

General | Finance | HR | University

Staff Discounts

A range of staff discounts for university staff that KU staff can use. Including Eurotunnel, Marlowe & Gulbenkian Theatres, and Blackwell's Canterbury Campus shop.

HR | University

Staff ID Card Request

Use this form to apply for a new or replacement card. You will need to upload a photo and set the authoriser as Lloyd Wilson.

General | Support | HR | University

Staff Savvy

Student and Child Student Guidance

Advice

Student Complaints

Advice | University

Student Expenses

Platform to view and approve student expense claims

IT | Activities | Finance | Representation

Student Group Allocations

Up to date information of our student groups / societies, and the co-ordinators that look after them.

IT | Activities

Student Group Contacts - (AKA Megasheet™)

A megasheet of all the student groups / societies and networks sorted by their type and co-ordinator, along with a list of contacts.

IT | Activities | Finance | Representation

Student Misconduct

Advice | University

Student Orders

IT | Licensed Trade

SU Network

SU Network is an advertising agency specialising in the student market. To clients, we offer marketing and sponsorship opportunities across multiple university campuses; to Students’ Unions, we offer Business Development and Finance support services, and the opportunity to grow and develop the above sales channels.

SU Network

SU Network Booking Form (Jotform)

Finance | SU Network

SU Network: Client Booking Form

SU Network

SUMS

Our Students' Union Management System is core to many departments, from Activity Management to Website, from the App to Events.

SUMS User Guide

Official SUMS User Guide, covering all aspects of SUMS to help walk you through its functions and get additional support

Sussex Students' Union

SU Network

Sussex Students' Union: Offers

SU Network

Sympa

IT | Marketing | University

Synology 2 Admin (onsite only)

The admin portal to the backup Synology NAS drive

Synology Admin (onsite only)

The admin portal to Synology NAS used by marketing etc

Tab Save

One-click download for files from open tabs, lists of URLs, or PDFs straight from the browser.

Productivity Tools

Target Connect

University

Teamviewer Account

Customer portal used to manage our account

Teamviewer Admin Portal

Management console, used to manage users, groups, and installers. Also can be used as a Web client for TeamViewer access.

Teamviewer Remote Support Download

Use this link if IT need to dial into your computer to support you. Run the program that downloads and then click allow to enable access

Support | IT

The Venue

A new website for The Venue, to have its own space to promote events to the public.

General | Marketing | Licensed Trade

TikTok

Marketing

Tone Indicators Guide

A tone indicator or tone tag is a symbol attached to a sentence or message sent in a textual form, such as over the internet, to explicitly state the intonation or intent of the message, especially when it may be otherwise ambiguous. This page helps explain what they are, why you should use them, and how to use them!

Accessibility | User Guides

Transparent Tile Textures

A website listing hundreds of texture files, ideal for web or graphics as they tile and are tiny file sizes.

Website

Tuition Fee Refunds

Advice | University

Twinkl

The trusted home of teacher-created planning and assessment materials and teaching resources! Perfect for inside and outside the classroom.

Oaks Nursery

UKCISA

Advice

University Assurance & Data Protection

The Assurance and Data Protection team process information rights requests, report data breaches and support staff with advice, training, standards documents and assessments.

Governance | University

University of East Anglia Students' Union (UEA SU)

SU Network

University of Kent IT forms

A-Z list of library and IT forms for the University of Kent. Apply for new shared mailboxes and calendars through this link

General | Support | IT

University of Surrey Students' Union (USSU): Offers

SU Network

University of Sussex Students' Union (USSU)

SU Network

Unix Time Stamp Generator

A useful little tool for getting the exact time in Unix, for cache-busting and report making.

IT | Website

Varsity: Tell Your Story campaign

With our Tell Your Story campaign, we aim to emphasise the significance of inclusivity in all aspects of student life, including sports. We seek to dismantle barriers and ensure that all students feel accepted and supported in their athletic endeavours.

Support | Activities

Venue Networking

Virustotal

Analyse suspicious files, domains, IPs and URLs to detect malware and other breaches, automatically share them with the security community.

Support | IT

Visa Spreadsheet

HR document for Tier 4 Student Staff - Access Required

Jobshop | Licensed Trade | HR | Retail

Visitor Parking Permits

Estates website to apply for visitor / contractor parking permits

General | SU Network | HR | Governance | University

VPN access request form

Use this form to request VPN access to allow access to S: drive and Synology etc. Sign in with your Kent username and password. Then download the Global Protect VPN software to connect

Support | IT | University

WCAG Quick Reference List

A customizable quick reference to Web Content Accessibility Guidelines (WCAG) 2 requirements (success criteria) and techniques.

Accessibility | Website

WinDirStat

WinDirStat is a disk usage statistics viewer and clean-up tool for various versions of Microsoft Windows. It's a useful tool for finding what is taking up storage space on a machine. ADMIN access required

Support | IT | Productivity Tools

Wonkhe

Wonkhe is home of the UK higher education debate.

Governance

Woody's Kent Tech Kit

IT | Licensed Trade

Word Utilities

A collection of useful utilities for Word (albeit some are quick old and have now been built in to Office 365) Helpful for mail merges, batch operations and conversions

Support | IT

WorldPay Compliance Portal

IT | Finance | Licensed Trade

Zettle

IT | Activities | Finance | Licensed Trade | Retail

Zettle & iPad Log

Zoho CRM

SU Network